Payments and Purchases

1. How do I determine which Natural Account to use for an expense?

Visit SAIG's site to view allowed Accounts and Definitions.

2. Who should I contact if I have problems with my EAS password?

Contact IT Support at 202-994-4948, option 1. You will be asked questions to validate your identity and your password will be reset.

3. When is a Purchase Order required?

Most payments require a purchase order, including Honorariums paid to commercial vendors. However, the following do not require a purchase order: advertising, dues and memberships, G-World, insurance, legal fees, permits, postage, rent, settlement payments, subscriptions, taxes and utilities. In addition, the following commercial vendors do not require a purchase order: Catering Solutions, FedEx, Sodeho, DHL and UPS.

4. What is the difference between a Purchase Order and a Payment Request?

A Purchase Order is issued by Procurement & Travel Services after a requisition is submitted to them. A Payment Request Form is used to submit an invoice for payment to Accounts Payable Services.

5. What is the status of my payment and where can I go to see payment information?

All approved departmental users can run the SC-255 report in the Enterprise Accounting System (EAS). If you require assistance in running this report, please visit our Training and Resources Guide or EAS Training & Support and select the Learn about EAS Reports link.

6.  What is the process for submitting contracts, agreements, memorandums of understanding (MOUs) etc. to CCAS for review and approval?

Contracts/agreements/MOUs should be submitted to CCAS for both review and approval. Refer to the Contracts and Agreement Submission Flowchart for an overview of the process.